PART-TIME OFFICE ADMINISTRATOR - GARDENS
FESTINA LENTE MISSION STATEMENT
Festina Lente provides a unique range of equestrian and horticultural
activities, training, recreational events and employment services with
a strong emphasis on social inclusion, choice and personal
development. The services are provided through the following:
* Festina Lente Gardens
* Equestrian Training Programme
* Transition Training Programme
* Festina Lente Riding School
* Equine Assisted Interventions
* Saol Anois Day Service
These Services are funded through state agencies such as the HSE,
POBAL, the KWETB and the DEASP, as well as public donations and
commercial income from our Garden Shop and Equestrian Centre.
JOB TITLE: OFFICE ADMINISTRATOR (POBAL SUPPORTED)
CONTRACT TYPE: PART-TIME FIXED TERM Contract of Employment (in line
with Pobal Contract). **Apply on the website** hours per week until
**Apply on the website**st December **Apply on the website**
Location: Old Connaught Avenue, Bray, Co Wicklow
REPORTING TO: Finance Manager & Deputy CEO
RESPONSIBLE TO: Chief Executive Officer
MAIN PURPOSE:
The Office Administrator for the Garden Department will be responsible
for the administration of daily tasks associated with all the services
of the Gardens, including the shop and the management of allotments.
JOB DESCRIPTION:
THE PRINCIPAL DUTIES AND RESPONSIBILITIES INCLUDE:
_OFFICE:_
* Respond to all incoming and outgoing calls and emails to the
Gardens Office
* Manage and maintain staff rosters in conjunction with the Deputy
CEO
* Maintain a Seasonal Calendar of Garden Maintenance and or Events
and Tours
* Manage the Allotment Holder List
* Ensure all allotment holder invoicing and payments are up to date
* Oversee and cross-check BLIP hours log for staff in advance of
payroll deadlines
* Checking deliveries to PODs (proof of deliveries) and updating
stock system
* Reconciling purchase invoices to PODs and the timely processing of
them for approval and payment
* Reconciling supplier statements on a monthly basis
* Maintain and order seeds and stock for the shop in consultation
with colleagues responsible.
* Comply with accounting procedures and processes
* Log and fix any inconsistencies with Finance Manager
* Liaise with HR to set up new staff IT and HR logins
* Administrative support to colleagues
* Manage staff holidays in conjunction with the Dep. CEO.
* Manage stock control in conjunction with colleagues responsible
* Primary initial point of contact for all visitors to the gardens
* Liaise with HR / Garden Mentors and ensure new volunteers are
formally scheduled with their mentor
* Keep the office area tidy and reflective of professional business
* Other duties as they arise
PERSON SPECIFICATION
_ESSENTIAL REQUIREMENTS THE PERSON MUST MEET ARE AS FOLLOWS:_
* 3 years continuous experience of Office Administration
* Competency in IT - minimum ECDL or equivalent
* Excellent working knowledge of Microsoft Word, Excel, PowerPoint
and Internet
* Some accounting knowledge and experience is desirable
* Experience with Publisher an advantage
* Experience of updating websites/shops ? previous use of
WordPress and WooCommerce is desirable
_PERSONAL ATTRIBUTES_
* Highly organised, with excellent attention to detail
* Excellent communication and interpersonal skills and an ability to
adapt communication styles to suit the needs of individual trainees,
service users, staff members and clients of Festina Lente
* An ability to multitask
* Confidence in one?s own strengths and ability
* Willingness to learn and an openness to alternative approaches
* Strong work ethic
* Excellent time-keeping
* Proven ability to work on own initiative within a flexible,
co-operative team structure
* Solution focused
* Fluent English is required
* Self-motivated with a proven ability to work to deadlines
CONDITIONS OF EMPLOYMENT
SALARY: ?**Apply on the website**,**Apply on the website**,**Apply
on the website** annually (pro-rata) (depending on experience) Pobal
Funded
HOURS: **Apply on the website** hours per week
PENSION: Employees have access to PRSA scheme.
WORKING WEEK: Monday- Friday 8.**Apply on the website**am ? **Apply
on the website**:**Apply on the website**pm (one paid **Apply on the
website** minute break)
TRAVEL & SUBSISTENCE: A fleet of vehicles is available. However, there
may be a requirement from time to time to travel in your own vehicle.
If and when these occasions arise, expenses will be paid in accordance
with Festina Lente travel rates
ANNUAL LEAVE: Annual Leave will be calculated at 8% of all hours
worked. Entitlement to Public Holidays will be in accordance with the
Working Time Act of **Apply on the website**
LOCATION OF THE POSITION: Old Connaught Avenue, Bray, Co. Wicklow
HOW TO APPLY:
Application forms can be found on our website should be completed
online by **Apply on the website**th January **Apply on the website**.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
